Safeguarding Personal Information

In the course of daily operations, access to personal information is restricted to authorized employees who have a legitimate reason for accessing it. For example, teachers will have access to personal information about students but not financial information.

 

Employees are appropriately educated about the importance of privacy and are required to follow the school’s policies and procedures regarding handling of personal information.

 

Personal information about employees (social insurance numbers, medical information) is confidential and restricted to authorized employees who have a legitimate reason for accessing it (Payroll/Human Resources).

Student files are stored in secured media (filing cabinets, secure and confidential databases). Access is restricted to those employees (teachers, counselors, registrar) who, by nature of their work, are required to see them.  

 

The school manages electronic files with passwords and other security measures (e.g. encryption) that limit access by unauthorized personnel. The school’s security practices are reviewed periodically to ensure that the personal information is not compromised.